OSHA has updated the rule that pertains to the reporting of workplace injuries and illnesses. The new rule requires certain employers to electronically submit injury and illness data beginning in 2017. The goal of the rule is to encourage employers to better identify hazards, address safety issues, and prevent future injuries and illnesses.
New Electronic Recordkeeping Requirements
Employers with 20-249 employees in certain industries must electronically submit their Form OSHA 300A information for the year 2016 by July 1, 2017. Hotels (except Casino Hotels) and Motels, NAICS code 7211, are included in the “certain industries” listing.
- These same employers must electronically submit their Form OSHA 300A information for 2017 by July 1, 2018.
- Beginning in 2019, and every year thereafter, these employers must submit the Form OSHA information by March 2, 2019.
OSHA State Plan Alignment
OSHA State Plan states must adopt and enforce these requirements (or substantially identical requirements) within 6 months after the publication of the final rule.
New Whistleblower Protection
Prohibits employers from retaliation against employees for reporting work-related injuries or illnesses. (Effective November 1, 2016)
If an OSHA inspection occurs and your organization is required to keep an OSHA 300 log, you will need to present a copy during the inspection or within 4 hours of OSHA’s request for the log.
This information is available on the OSHA website.
Providing an accommodating atmosphere that doesn’t compromise safety is the biggest challenge that hotels face. Achieving these goals requires a multifaceted plan that starts with staff training and guest education about safety and security issues. Management must also consistently enforce established security policies, such as allowing only registered guests on hotel property. Constant planning to stay ahead of these issues is also a must, especially when the hotel hosts public events.
Controlling access is an important part of hotel security planning to prevent criminals from stealing money and valuables from guest rooms. Management must train contractors and staff in controlling room key distribution and restricting access to registered guests only. During off-hours, security personnel should be stationed at all main access points to greet people, while deterring anyone with no business on the property, including disruptive or intoxicated non-guests.
Hotel staff has a responsibility to educate guests about safety and security responsibilities. The challenge is getting the message across without negatively affecting the customer’s experience. For example, the bellman can stress the importance of locking hotel room doors to prevent strangers from entering. Front desk clerks can also discourage guests from actions that leave them vulnerable to thieves, such as flashing room keys or yelling room numbers across the lobby.
Patrol Public Areas
Technology has come a long way in helping hotels to upgrade basic security measures. Closed-circuit TV cameras with recording systems are essential for securing such busy public spaces as bars, docks, lounges, and parking lots. However, these areas also allow open access for disruptive persons, muggers and pickpockets. Active monitoring of the camera images by staff and proper lighting reduces the opportunities for such crimes. Offering a security concierge to escort guests also minimizes the risk of non-assaultive crimes, such as luggage thefts.
Communicating basic safety and security measures becomes even more important at public events such as conventions, where travelers may feel as if they’re leaving real world dangers behind. To head off problems, management should send advance communiques to event attendees. The notices should contain basic safety tips, such as the need for locking doors, not leaving cellphones and laptops unattended, and being alert in public areas.
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